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To summarize field values in a query, start with a select query, add the field you want to summarize, and then specify the way you want the fields summarized For example, to find the total and average Material Cost for current work orders, do the following: 1 Start a new select query of the Workorders table and drag the Material Cost field to the grid 2 On the Design tab s Show/Hide group, click the Totals command (the sigma symbol) to add the Total row to the grid You can also right-click in the grid and choose Totals from the shortcut menu A new Total row appears in the design grid 3 Click the Total cell in the Material Cost column and choose Sum from the dropdown option list 4 To summarize on the same field in two ways, you need another copy of the field in the grid Drag another copy of the Material Cost field to the next empty column and choose Avg from the Total drop-down list

As you can see, there is a lot of information here; right away you can see the current status of the search and access all of the search options The purpose for each of these is as follows: Status Indexing Status This indicates if the index job is running or idle Items in Index This indicates the count of items Errors in Log This is the number of errors detected in the last indexing job Content Sources This is the number of content sources in this index Default Content Access Account This is the name of the account used to access content in SharePoint Managed Properties This indicates the number of mapped properties and provides a link to Metadata property mappings below Search Alerts Status This indicates whether search alerts are enabled or disabled Propagation Status This indicates whether this index is propagated (in a multiapplication server farm) or not required Settings Content Sources and Crawl Schedules This adds or removes content sources (sites or file shares) and sets frequency of crawling Crawl Rules This sets the rules for crawling on individual URLS This includes excluding or including items You can also specify a different authentication (other than the Crawl account) for special circumstances and provides an SSO for remote sources (subscribed sites, and so on) File Types This allows you to set proper names for files based on the filename extension It also allows users to know what a file type actually is, even if it doesn t have the necessary client application installed Crawl Logs This provides a list of crawled content logs that can be viewed, which is useful for determining issues when expected content is not indexed Default Content Access Account This allows you to set the account used for crawling Metadata Property Mappings This provides access to the list of all managed properties that are included in the crawling operations The standard Microsoft document properties and SharePoint List fields are specified, and you can delete the properties you don t want and add additional ones if needed (for example, adding an attribute found in a CAD drawing file) Server Name Mappings This allows mapping of a server URL to a friendlier name, which will be displayed with search results Search-Based Alerts This enables/disables search based alerts Search Result Removal This provides an exclusion list of URLs that should not be included in the search results ( such as protected sites) This also provides the ability to immediately remove any existing indexed items on demand.

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This example is summarized over all the records in the table You can also base a summary on a subset of records by using the Group By option in the Total cell for the fields that make up the group For example, you could count the number of jobs assigned to each supervisor You have a choice of twelve options in the Total drop-down list, seven of which perform mathematical calculations, two return specific records, and the other three indicate other uses for the field You can use all the mathematical and selection options with Number,